Event Terms & Agreement
These Event Terms & Agreement (“Agreement”) govern the professional audio-visual services provided by Bravo Sight & Sound for the event identified in the applicable quote or proposal (the “Quote/Proposal”). By accepting the Quote/Proposal, the Client agrees to these terms and the applicable Cancellation & Rescheduling Policy.
1. Scope of Services
Bravo Sight & Sound will provide the audio-visual equipment, technical services, labor, and event support described in the approved Quote/Proposal.
Only services specifically listed in the Quote/Proposal are included.
Additional equipment, labor, rehearsal time, programming, or services requested before or during the event may result in additional charges.
2. Quote Acceptance
A Quote/Proposal remains valid for the period stated within the Quote/Proposal unless otherwise noted.
Acceptance of a Quote/Proposal does not constitute Event Confirmation. An event is considered confirmed only after the applicable payment requirements have been satisfied and Bravo Sight & Sound issues a separate Event Confirmation.
Any additional documentation or information reasonably required to confirm the event must also be completed or provided by the Client.
3. Pricing
Unless otherwise stated:
Pricing is based on the event requirements provided by the Client.
Changes to event scope, schedule, attendance, venue requirements, equipment needs, or services may result in additional charges or require an updated Quote/Proposal.
Taxes, venue fees, parking, freight, or other third-party expenses may be added where applicable.
4. Payment Terms
Payment terms will be specified within the applicable Quote/Proposal or invoice.
Unless otherwise agreed in writing, payments are due according to the payment terms stated in the applicable Quote/Proposal or invoice.
Late payments may be subject to applicable fees permitted by law.
5. Event Changes
The Client agrees to notify Bravo Sight & Sound as soon as possible regarding any changes, including:
Event schedule
Room layouts
Venue changes
Attendance
Presentation requirements
Equipment needs
Service requirements
Bravo Sight & Sound will make reasonable efforts to accommodate requested changes; however, additional charges may apply depending on availability and the nature of the request.
6. Venue Access
The Client is responsible for ensuring Bravo Sight & Sound has reasonable and timely access to:
Event spaces
Loading areas
Freight elevators, when applicable
Electrical power
Internet services, when required for the event
Delays caused by restricted venue access, unavailable rooms, or venue-related conditions may require schedule adjustments or additional labor charges.
7. Client Responsibilities
The Client agrees to:
Provide accurate and complete event information
Designate an authorized event contact
Supply presentation materials within a reasonable timeframe, when applicable
Coordinate required venue approvals
Notify Bravo Sight & Sound of any venue restrictions or special requirements
Provide security for overnight setups or multi-day events when required
Delays resulting from incomplete, inaccurate, or late information may affect event preparation, scheduling, or execution.
8. Equipment Care
Equipment supplied by Bravo Sight & Sound remains the property of Bravo Sight & Sound unless otherwise stated.
The Client is responsible for reasonable care of equipment while it is under the Client’s control or being used in connection with the event.
The Client may be responsible for repair or replacement costs resulting from theft, intentional misuse, negligence, or damage caused by the Client, attendees, vendors, venue personnel, or other parties associated with the event.
Normal wear, equipment malfunction, equipment failure, or damage caused by Bravo Sight & Sound personnel will not be considered the Client’s responsibility.
9. Event Delays and Overtime
Services and equipment are scheduled and priced based on the event timeline agreed upon with the Client.
If the event or services extend beyond the contracted schedule due to Client requests, venue delays, or other circumstances not caused by Bravo Sight & Sound, additional labor or equipment charges may apply.
Bravo Sight & Sound will communicate anticipated overtime charges whenever reasonably possible.
10. Cancellation and Rescheduling
The Client should notify Bravo Sight & Sound in writing as soon as possible if an event is cancelled, postponed, or rescheduled.
Cancellations and rescheduling requests are subject to Bravo Sight & Sound’s applicable Cancellation & Rescheduling Policy.
Any payments, committed labor, reserved equipment, purchased materials, preparation work, or non-refundable third-party expenses will be handled in accordance with that policy.
Cancellations, postponements, or delays resulting from circumstances beyond the reasonable control of either party will also be subject to Section 11 — Force Majeure.
11. Force Majeure
Neither party shall be liable for delays or failure to perform resulting from circumstances beyond their reasonable control, including but not limited to severe weather, natural disasters or acts of God, government actions or restrictions, civil unrest, labor disruptions, power or utility outages, internet outages, venue closures, public health emergencies, or similar unforeseen circumstances.
If such circumstances occur, Bravo Sight & Sound and the Client will make reasonable efforts to minimize disruption and determine an appropriate course of action, including modifying, postponing, or rescheduling the event when practical.
Any payments, committed costs, completed work, or non-refundable third-party expenses will be handled in accordance with the applicable Cancellation & Rescheduling Policy.
12. Suspension, Postponement, or Cancellation by Bravo Sight & Sound
Bravo Sight & Sound may suspend, postpone, modify, or cancel services when it reasonably determines that services cannot proceed safely, lawfully, or materially as agreed. This may include unsafe conditions, failure to satisfy applicable payment requirements, lack of required venue access or approvals, material changes to the event, abusive or unlawful conduct, or other material breaches of this Agreement by the Client.
Whenever reasonably possible, Bravo Sight & Sound will provide notice to the Client and work to determine an appropriate alternative, including rescheduling when practical.
If Bravo Sight & Sound cancels services for reasons within its reasonable control and not due to Client action, venue conditions, or Force Majeure, amounts paid for services not provided will be refunded or credited, as appropriate.
13. Equipment Substitutions
Bravo Sight & Sound may substitute equipment of comparable or greater capability when reasonably necessary due to equipment availability, maintenance requirements, manufacturer changes, or unforeseen circumstances.
Any substitution will be made without materially reducing the functionality or intended purpose of the equipment or services described in the Quote/Proposal.
14. Subcontractors / Third-Party Services
Bravo Sight & Sound may engage qualified personnel, subcontractors, or third-party service providers when reasonably necessary to provide the contracted services. Bravo Sight & Sound will remain responsible for coordinating the services it provides under the Agreement.
15. Technical Failure and Service Interruption
Bravo Sight & Sound will make reasonable efforts to maintain equipment in proper working condition and, in the event of equipment malfunction or failure, will make reasonable efforts to repair, replace, or provide an appropriate alternative as promptly as circumstances permit. Bravo Sight & Sound is not responsible for disruptions resulting from venue-provided power, internet, infrastructure, or other conditions outside its reasonable control.
16. Safety
Bravo Sight & Sound may suspend, modify, or discontinue any service or activity that it reasonably determines presents an unsafe condition for its personnel, the Client, attendees, venue personnel, or equipment.
Services may resume once the unsafe condition has been corrected or otherwise resolved to Bravo Sight & Sound’s reasonable satisfaction.
17. Intellectual Property
Presentation content, logos, graphics, videos, and other materials supplied by the Client remain the property of the Client or their respective owners.
The Client confirms that they have the necessary rights or permissions to use and provide such materials for the event.
Providing materials to Bravo Sight & Sound for event-related use does not transfer ownership of those materials..
18. Confidentiality
Bravo Sight & Sound will use reasonable care to protect non-public or confidential information made available in connection with the event and will use such information only as reasonably necessary to provide the contracted services.
Confidential information may include presentation materials, business information, meeting content, attendee information, or other information that is identified as confidential or would reasonably be understood to be confidential.
Confidentiality obligations do not apply to information that is publicly available, lawfully obtained from another source, independently developed, or required to be disclosed by law.
The Client should notify Bravo Sight & Sound in advance of any specific confidentiality, security, or access requirements applicable to the event.
If a separate confidentiality or non-disclosure agreement is executed for an event, that agreement will govern to the extent of any conflict with this section.
19. Photography and Marketing
Bravo Sight & Sound may photograph completed room setups, equipment installations, or event spaces for internal documentation or marketing purposes.
Bravo Sight & Sound will make reasonable efforts to avoid capturing or publishing confidential information, presentation content, attendee information, or other sensitive material without permission.
The Client may request that photography or marketing use be restricted for their event.
20. Limitation of Liability
To the extent permitted by applicable law, Bravo Sight & Sound’s liability for any claim arising from the services provided will be limited to the amount paid by the Client for the specific services giving rise to the claim.
Bravo Sight & Sound will not be liable for indirect, incidental, consequential, or special damages, including lost profits, lost business opportunities, or business interruption, except where prohibited by applicable law.
21. Governing Law
This Agreement shall be governed by and interpreted in accordance with the laws of the State of New Jersey.
22. Entire Agreement
These Event Terms & Agreement, together with the applicable Quote/Proposal, Cancellation & Rescheduling Policy, and any other written agreements or amendments applicable to the event, constitute the complete agreement between Bravo Sight & Sound and the Client.
No verbal statements, prior discussions, or understandings will modify these terms unless confirmed in writing by Bravo Sight & Sound and the Client.
23. Acceptance
By signing, electronically accepting, or otherwise approving the applicable Quote/Proposal, the Client acknowledges that they have read and agree to these Event Terms & Agreement and the applicable Cancellation & Rescheduling Policy. The individual accepting the Quote/Proposal represents that they are authorized to accept it on behalf of the Client.
Version 10.2026